Membership Types
Corporate: open to individuals employed by a corporation and who are primarily responsible for, or are regularly involved, with the Global Mobility function.
Service Provider: open to organizations whose primary business activity is related to Global Mobility services.
Emeritus: open to any members the Board of Directors designates as a result of past contributions to the Council.
Membership Term
January 1 through December 31
Non-Soliciation
All members and guests are prohibited from soliciting business in any fashion at PARC meetings and may be asked to resign if they do. In such cases, membership dues are non-refundable. Guests involved in the solicitation of business will be denied membership.
Finances
Fiscal Year. The fiscal year of PARC shall begin January 1 and end on December 31 of the same year, or as modified by the Board. Annual membership dues shall be paid, in advance, for each fiscal year. The Board shall determine dues.
Membership Transfers
Individual membership is transferable from one person to another within the Member Company, provided the dues have been paid by the Company and the membership requirements in Section I have been met. A corporate member who becomes no longer employed by the Member Company may participate as guest status and pay registration fees accordingly.
Meetings
General Meetings shall normally be held twice a year. The general meetings shall be devoted to issues related to the full membership, including both Corporate Members and Service Provider Members. Location, time, and program content shall be announced to the membership with sufficient notice.
Special Meetings of the Council may be held at the President’s call, at the call of a majority of the Board or at the call of the voting PARC Board & planning members, which shall state the purpose of the meeting, provided, however, that written notice of the meeting is communicated at least ten days prior to the meeting date.
Election of Officers
The Officers shall hold their offices for a period of one (1) year. The Officers for the calendar year shall be elected by the current Board at the first Board meeting held after December 1st.
Any Officer position that becomes vacant during the year shall be filled by a Board member through a majority vote of the other Board members and shall occupy the Officer position through
Election & Nominating Committee Guidelines
Only current PARC members, in good standing, may be nominated to hold a Board position.
- Have been a member of PARC for at least three months; and
- Have a minimum of one year of relocation experience.
The term of a Directors office is three (3) years. When the three-year term expires, Directors may run for a maximum of one more three (3) year term. They may run in future elections after a one (1) year hiatus. Directors will serve their term until their successors are elected and assume office.
The Board shall consist of a minimum of ten (10) seats. More seats may be authorized for one term per a Board vote. Any change to the number of seats shall be determined by the vote of the Board at least ninety (90) days before the annual Fall Meeting.
The Board will select a Chairperson of the Nominating Committee who must be a current Director but cannot be the President. The Chairperson will select up to two additional members from PARC to form the Nominating Committee.
The Chairperson will manage the process to reach out to PARC members for interested candidates. After reviewing potential nominees with the nominating committee, the Chairperson will submit up to three (3) new nominees to the current Board for the positions to be filled in the upcoming term elections. In addition, current Directors whose terms are expiring may run for another term. They must inform the Chairperson of their intent to run for re-election in writing at least sixty (60) days prior to the Fall Meeting. If the combination of the new nominees plus those Directors seeking re-election does not reach the total amount of seats to be filled as determined by the Board, the nominating committee may nominate additional candidates to ensure the required total is met.
At least four (4) weeks prior to the Fall Meeting, the nominating committee shall submit to the Board in writing the names of the new nominees and the names of the current Board members who would like to run for re-election. Once approved by the Board, the Secretary shall provide a list of all nominees to all members in good standing two (2) weeks prior to the Fall Meeting. One week prior to the Fall Meeting an electronic election of Directors will be held. Each company represented within the council shall be entitled to cast one (1) vote. All votes cast shall constitute an election. The results of the election shall be announced at the Fall Meeting.
Directors are required to attend monthly Board meetings and participate in all meetings throughout the year. When meetings are held in person, every effort should be made to attend in person. This includes the annual Member Appreciation Event and Spring and Fall Summits.
Meetings
There is no limit on the number of attendees by a member company that can attend organization meetings. However, only one (1) active member from each company shall have the eligibility to vote.
Voting for the annual election for the Board shall take place by prepared ballot, either written or electronic.
Voting by proxy will be permitted with approval from the Board.
A quorum for the conduct of business at meetings, regular or special, shall consist of at least two-thirds (2/3) of the members of the Council. A majority of the Board constitutes a quorum to transact the business of the Council.
Those members who have paid the required dues, fees and assessments in accordance with these bylaws shall be members in good standing. Members in good standing shall continue to enjoy membership benefits as determined by the board.
With the ongoing intent to increase Corporate Membership, the PARC Board from time to time may, for example, grant free guest passes for any future meeting as part of membership promotional drives. This pass cannot be used toward member’s dues but can only be used for a current prospective non-member.
Meetings of the Board shall be held prior to each regular or special meetings of the Council at minimum, at the call of the President or at the call of a majority of the Board, provided, however, that written notice of the meeting is communicated at least ten (10) days prior to the meeting date.
PARLIAMENTARY RULES The rules contained in Robert’s Rules of Order, revised, shall govern in all cases where they do not conflict with the bylaws of this Association as interpreted by the Board.
AMENDMENTS The bylaws may be altered, amended, and/or repealed, and new bylaws adopted, by a two-thirds (2/3) majority of the Board of Directors, subsequently approved by the majority of the Voting Membership present at any regular, special meeting or online voting mechanism. Voting Members shall be provided at least ten (10) days’ advance written notice of proposed alterations or amendments, or new bylaws, along with notice of meeting time, date, and location.
Passed May 1983 Amended May 1984 Amended October 1987 Amended November 1988 Amended April 1990 Amended May 1992 Amended December 2000 Amended November 2004 Amended April 2006 Amended May 2010 Amended August 2014 Amended November 2017 Amended October 2023
