PARC Bylaws

Philadelphia Area
Relocation Council

Emeritus Member

The Board of Directors may designate a person as “Emeritus Member” in recognition of past contributions to the Council.

Walt Whitman Bridge

Membership Transfers

Individual membership is transferable from one person to another within the Member Company, provided the dues have been paid by the Company and the membership requirements in Section I have been met. A corporate member who becomes no longer employed, may participate as guest status and pay registration fees accordingly.

Membership Applications

Any and all applications meeting membership criteria shall be in writing and forwarded to the Membership Committee as appointed by the President and the Board of Directors.

Applications for membership will be maintained by the Membership Committee on a continuous basis and will be accepted based on availability, date of application and eligibility.

Terminations of Membership

The resignation of any member shall be in writing, and become effective upon submission to the Board of Directors. Any dues paid to date beyond such registration period will not be refundable. Membership may be revoked by vote of the Board of Directors when a member becomes ninety (90) days delinquent in any financial obligation or is otherwise ineligible.

Philadelphia Skyline

Finances

Fiscal Year. The fiscal year of the Council shall begin January 1 to December 31. Section II – Dues Annual membership dues of the Council shall be payable to the Council Treasurer by March 31 of the year covered by the dues or the date of the Annual Meeting, whichever is earlier. Dues shall be determined by the Board.

Organization

Individual membership is transferable from one person to another within the Member Company, provided the dues have been paid by the Company and the membership requirements in Section I have been met. A corporate member who becomes no longer employed, may participate as guest status and pay registration fees accordingly.

City skyline and river

Auditing & Compliance Committee

Auditing & Compliance Committee If requested by the membership, there shall be an Auditing Committee of three (3) appointed by the President from the membership with the advice and consent of the Board of Directors. Council Officers may not serve on this Committee. This Committee shall make suitable audits for the books of the Council and submit its report in writing thereon to the Council not less often than annually. The Board of Directors is responsible for contracting with an independent auditor/accounting firm, and shall submit all required documents to the selected auditor for biannual independent financial review. Section III – Other Committees The President with the advice and consent of the Board of Directors, as deemed necessary, shall appoint all other Committees.

ELECTIONS Section I Election of Directors shall be by ballot

The Secretary shall provide a list of all nominees to all members in good standing two (2) weeks prior to the Annual Meeting. At the Annual Meeting an election of Directors will be held. Each Corporation represented within the Council and present at the Annual Meetings shall be entitled to cast one vote. All votes cast shall constitute an election. The results of the election shall be announced at the Annual Meeting.

Election & Nominating Committee Guidelines 2021

Only members of PARC who are in good standing may be nominated and hold a Board of Director position (“Director”) of PARC. Nominees must:

The term of a Director’s office is two (2) years. Directors will serve their term until their successors are elected and assume office. A minimum of ten (10) PARC Board of Director (“Board”) seats (“seats”) will be maintained; however, more seats may be authorized for a term per a Board vote. Any change to the number of seats shall be determined by the vote of the Board at least ninety (90) days before the annual meeting, Spring Summit (“Annual Meeting”).

The Board will select the Chairperson of the Nominating Committee (“Chairperson”) who must be a current Director but cannot be the President of PARC. The Chairperson will select up to two additional members from PARC to form the nominating committee. One of the nominating committee members must be a corporate member, and if another person is to be selected for the committee, the other person must be from the service provider membership.

The Chairperson will manage the process to reach out to PARC members for interested candidates. After reviewing potential nominees with the nominating committee, the Chairperson will submit up to three (3) new nominees to the current Board for the positions to be filled in the upcoming term elections. In addition, current Directors whose terms are expiring may run for another term. They must inform the Chairperson of their intent to run for re-election in writing at least ninety (90) days prior to the Annual Meeting. If the combination of the new nominees plus those Directors seeking re-election does not reach the total amount of seats to be filled as determined by the Board, the nominating committee may nominate additional candidates to ensure we have a slate to reach this total.

At least ten (10) weeks prior to the Annual Meeting, the nominating committee shall submit to the Board in writing the names of the new nominees and the names of those current Board members whose terms are expiring and who desire to run for re-election. Once approved by the Board and at least thirty (30) days prior to the Annual Meeting, the names of the nominees and Directors who are seeking re-election, along with the candidates’ biographies, shall be sent by the Board to all eligible members of PARC in good standing so voting can commence at the Annual Meeting for open Board positions.

Directors are required to attend monthly board meetings and participate in all meetings throughout the year. When meetings are held in person, every effort should be made to attend in person. This includes the annual Membership Appreciation Event and Spring and Fall Summits.

Meetings

Individual membership is transferable from one person to another within the Member Company, provided the dues have been paid by the Company and the membership requirements in Section I have been met. A corporate member who becomes no longer employed, may participate as guest status and pay registration fees accordingly.

Quorum A quorum for the conduct of business at meetings, regular or special, shall consist of at least thirty percent (30%) of the membership of the Council.

Special Meetings Special meetings of the Council may be held at the President’s call, at the call of a majority of the Board of Directors or at the call of ten (10) members, which shall state the purpose of the meeting, provided however, that written notice of the meeting is mailed at least ten (10) day prior to the meeting date.

Section IV – Annual Meeting The regular Spring Meeting shall be the Annual Meeting unless otherwise designated by the Board.

Meeting of the Board of Directors Meetings of the Board of Directors shall be held prior to each regular or special meeting of the Council or at the call of the President, or a majority of such Board of Directors as exists provided however, that written notice of the meeting is distributed at least five (5) days prior to the meeting date. A quorum will consist of a majority of the Board of Directors.

PARLIAMENTARY RULES The rules contained in Robert’s Rules of Order, Revised, shall govern in all cases where they do not conflict with the By-laws of this Council as interpreted by the Board of Directors.

AMENDMENTS These By-laws may be altered, amended or repealed at any regular or special meeting of the Council or by online survey with the approval of two-thirds (2/3) of the members present or responding online. Provided however, written notice of the meeting or online survey and of the proposed changes shall have been distributed to each member of the Council at least ten (10) days prior to the date of said meeting. Article XI- Technical Corrections The President, with two-thirds approval of the Board of Directors, may make such technical corrections to these By-laws as may be appropriate to affect their intent or clarify any ambiguity. Provided, that no such change may in any way repeal, alter, or amend any substantive or procedural aspect of the By-laws.

Passed May 1983 Amended May 1984 Amended October 1987 Amended November 1988 Amended April 1990 Amended May 1992 Amended December 2000 Amended November 2004 Amended April 2006 Amended May 2010 Amended August 2014 Amended November 2017

Call Now Button